To prepare, update, and evaluate school forms for basic education beginning at the end of the 2017–2018 school year, the Department of Education (DepEd) published DepEd Order Memo 37 S. 2022, which restarted the implementation of DO 11, S 2018 – Guidelines on the Preparation and Checking of School Forms.

Also, DepEd released DO 58, S 2017 – Adoption of new school forms for Senior High School, Kindergarten, Health and Nutrition, and Alternative Learning System; Standardization of Permanent Records.

The policy sets out student health and nutrition forms, permanent records, and new forms to be used in schools and other institutions that offer basic education, specifically Kindergarten, SHS, and ALS.

What are the DepEd School Forms?

All teachers are obligated to hand in their reports at the end of the academic year. Class Records, the Individual Performance Commitment and Review Form (IPCRF), and other documents contain the majority of the school and student data that is included in these reports. To make it easier for the instructors to compile the data for the entire school year, the Department of Education (DepEd) has formally released these DepEd School Forms (SF) templates.

There are many different school forms, and each one serves a certain function. You will find the differences among the DepEd School Forms in the list below.

SF 1 – School Register Form

It is a master list of class enrollment. It must be prepared by the class adviser at the Beginning of the School Year (BoSY) and as needed through LIS.

SF 2 – Daily Attendance Report of Learners

It is a template recording of attendance, absence, or tardiness with the name of learners. It must be prepared by the class adviser daily (school days) partially manually and through LIS.

SF 3 – Books Issued and Returned

It is the list of books (by title) issued to or returned by learners and must be prepared by Class Adviser. It must be prepared at the Beginning of the School Year (BoSY) and End of School Year (EoSY) partially manually and through LIS.

SF 4 – Monthly Learner’s Movement and Attendance Form

It is an enrollment count, transferred in/out and dropout by Grade Level – Summary of SF 2. It must be prepared by the school head monthly through LIS.

SF 5 – Report on Promotion and Learning Progress & Achievement Form

It is a list of promoted or retained by class. It must be prepared by the class adviser at the End of School Year (EoSY) through LIS.

SF 6 – Summarized Report on Promotion and Learning Progress & Achievement Form

It is the number of promoted or retained by Grade Level – Summary of SF 5. It must be prepared by the school head at the End of School Year (EoSY) through LIS.

SF 7 – School Personnel Assignment List and Basic Profile

It is the list of school personnel with basic profile and teaching load or assignment. It must be prepared by the school head at the Beginning of the School Year (BoSY) and as needed manually (originally designed in Human Resource Information System).

SF 8 – Learners Basic Nutrition Report Form

It is the learner’s assessment of Body Mass Index. It must be prepared by the class adviser/MAPEH teacher/s at the Beginning of the School Year (BoSY) and End of School Year (EoSY) through LIS.

SF 9 – Learner Progress Report Card

Formerly known as Form 138. It is the individual academic, behavioral and attendance report by quarter. It must be prepared by the class adviser quarterly, manually.

SF 10 – Learner’s Permanent Academic Record

Simplified and standardized of former Form 137. It is the individual academic record by quarter and SY. It must be prepared by the class adviser at the End of School Year (EoSY), manually.

How to Download DepEd School Forms

Teachers can download the school form templates from DepEd LIS/EBEIS Website (https://support.lis.deped.gov.ph/). The teacher also can download it directly from the links below.

School Forms 1-7 – https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx

SF 1 – School Register (1^st tab)

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx

SF 2 – Learner’s Daily Class Attendance (2^nd tab)

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx

SF 3 – Books Issued and Returned (3^rd tab)

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx

SF 4 – Summary Enrollment & Movement of Learners (4^th tab)

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx

SF 5 – Report on Promotion, Learning Progress, and Achievement

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/School%20Form%205%20Report%20on%20Promotion%20and%20Learning%20Progress%20Achievement.xlsx

SF 5 – Report on Promotion & Level of Proficiency for Kinder

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School%20Form%205%20SF5K%20Report%20on%20Promotion%20and%20Level%20of%20Proficiency%20for%20Kinder.xlsx

SF 6 – Summarized Report on Promotion and Learning Progress & Achievement

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/School%20Form%206%20Summarized%20Report%20on%20Promotion%20and%20Learning%20Progress%20Achievement.xlsx

SF 7 – School Personnel Assignment List & Basic Profile

• Downloadable Link: https://depedtalisayr7.com.ph/download/school-form-7-sf7-school-personnel-assignment-list-and-basic-profile/#

SF 8 – Learner Basic Health & Nutrition Report

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School%20Form%208%20SF8%20Learner%20Basic%20Health%20and%20Nutrition%20Report.xlsx

SF 9 – Learner Progress Report Card – Elementary

Downloadable Link: https://drive.google.com/file/d/1J82OAM_KiUhNbRY7FkjKwO6y5t82UzeQ/view?usp=sharing

SF 9 – Learner Progress Report Card – Junior High

Downloadable Link: https://drive.google.com/file/d/1gMVcyuW2Uc3HeAhzOqBSZzUfbOnlZGuW/view?usp=sharing

SF 9 – Learner Progress Report Card – Senior High

Downloadable Link: https://drive.google.com/file/d/1w6vvvukcHnvEkLKL6t8K64_zOXO0E0On/view?usp=sharing

SF 10 – Learner’s Permanent Academic Record – Elementary

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School-Form-10-ES-Learners-Academic%20Permanent-Record%20.xlsx

SF 10 – Learner’s Permanent Academic Record – Junior High

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School-Form-10-JHS-Learners-Academic%20Permanent-Record%20.xlsx

SF 10 – Learner’s Permanent Academic Record – Senior High

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/Form%20137-SHS%202016.xlsx

Alternative Learning System (ALS) Forms

Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Alternative%20Learning%20System%20Forms.xlsx

For more information, you can reach DepEd LIS/EBEIS below:

Contact Information

Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/

The Department of Education implements its Oplan Balik Eskwela program every school year which coincides with the Brigada Eskwela. This annual initiative aims to engage organizations, agencies, and stakeholders before each school year opens. If you are interested in participating or taking part in this program of DepEd, there are a few important things to keep in mind such as how the procedure works and who can participate.

Also Read: DepEd Home Study Program: How to Enroll in Homeschooling in the Philippines

DepEd continues to find ways to ensure all Filipino learners from private and public schools are enrolled on time while addressing issues, inquiries, and other related concerns regarding the school year opening. The main purpose is to prepare all concerned offices for the upcoming enrollment in all schools nationwide. So, what does the Oplan Balik Eskwela mean and how can you participate in this initiative?

What Is DepEd’s Oplan Balik Eskwela?

The Oplan Balik Eskwela is a yearly program that helps prepare all relevant agencies and organizations for the enrollment period in all private and public schools across the Philippines. This is per the DepEd Order No. 22-2023 approved by the Concurrent Education and Vice President Sara Duterte.

As part of the efforts of DepEd to ensure students are properly enrolled, OBE also engages concerned offices to do their job at the beginning of the school year. Other agencies that participate in the implementation of the program include the Philippine National Police, the Department of Interior and Local Government, and the Department of Health.

Who Can Take Part in this Program

The National Oplan Balik Eskwela of the Department of Education is designed for all public and private schools in the country. Teachers, parents, students, and stakeholders are welcome to take part in this government’s initiative. Some private and government agencies also participate in the OBE to ensure the orderly opening of classes through necessary protocols implemented such as proper health standards, safety practices, and other relevant measures.

Moreover, school personnel are tasked to facilitate students during the enrollment period in order to make sure they are enrolled before the school year starts. It will also coincide with the Brigada Eskwela so parents are encouraged to join the cleaning activity to prepare their children’s classrooms for the opening of classes.

Features and Benefits

When it comes to proper implementation, the OBE has key components including convergence, communication, client assistance, and command conference. Aside from teachers and parents, the program also invites the private sector and government agencies to help ensure systematic procedures and peaceful experiences for enrollees in all schools and universities nationwide.

Here are some of the benefits of the National Oplan Balik Eskwela implemented by the DepEd and other concerned agencies:

• The orderly enrollment process for all students in the Philippines.
• Implementation of health and safety standards in all schools and universities.
• Ensure that the number of enrolled students is higher and that there’s no one left behind.
• Facilitate the enrollment process and opening of classes nationwide.

How to Participate in the Oplan Balik Eskwela of DepEd

An OBE focal person or the school principal will be tasked to record any issues or concerns raised by the student, parent, or other stakeholders. There is a modified Oplan Balik Eskwela Form that will be used for the recording or report in order to streamline the process and expedite any actions to be taken.

Below are the procedures and guidelines on how the focal person fills out the OBE Form:

Step 1: Write down the reference number which indicates the sequence of the issue or concern received from the start of enrollment, when it was received, the client’s name, and the division or region.

Step 2: Tick the correct box in the items that fall under each category. Let’s say the client wants to know the procedure for enrollment, check the appropriate box under “Enrollment Concern”.

Step 3: Write down up to two statements under the “Details of Concern” to describe the issue or concern.

Step 4: Remember that it’s not just reporting the complaint, query, suggestion, or request, but also the compliment or commendation from the client.

Step 5: Under the “Status”, it could be resolved or pending depending on whether the concern has already been acted upon or still requires clarification or follow-up.

The implementation of OBE involves engaging stakeholders to address problems, issues, concerns, and queries in preparation for the opening of classes. Every year, implementation adjustments and amendments in the plan of action are implemented to achieve desired results. The DepEd sets up its Public Assistance Command Center at the Central Office along with counterparts in school divisions and regional offices via their Public Affairs Unit.

OBE will continue to provide accessible information to address concerns and queries from learners and parents regarding enrollment and attendance as well as other relevant information such as DepEd rules, regulations, and policies on the start of classes. The program will focus on an information campaign in order to ensure all concerned parties are well-informed about the upcoming school year.

Full DepEd Memo PDF File

If you want to get the full memo of this program, you can head to the DepEd’s official website and download the latest OBE PDF file by searching for “DepEd Order No. 22-2023”. Or you can download the file here we’ve provided – https://depedph.com/wp-content/uploads/2024/02/Oplan-Balik-Eskwela-campaign-by-DepEd-Memo.pdf

Below is the OBE file for your reference also:

Video: DepEd-10 Kicks Off Oplan Balik Eskwela

In this video, you will get a brief explanation of how the Oplan Balik Eskwela is implemented by DepEd and why this program is helpful to learners, teachers, parents, and other participating agencies before the opening of classes in all schools nationwide. With an effective information campaign, the OBE is expected to facilitate enrollment and other related concerns so more students will enroll every year.

Summary

It’s important to have government-initiated programs like the Oplan Balik Eskwela to keep learners, teachers, parents, and other stakeholders abreast in terms of the enrollment procedures, guidelines, and other relevant information. OBE prepares teaching personnel and students before the opening of classes by addressing concerns, queries, and other issues related to the enrollment process. Participating in this initiative will help private and public schools in the Philippines to provide the best learning practices for the students’ brighter future.

Any educational institution in the Philippines providing basic education is issued a six-digit ID number, which is unique and permanent, by the Department of Education (DepEd). Navigating the process to obtain an official Department of Education (DepEd) School ID number can be daunting for educational institutions in the Philippines.

This comprehensive guide is tailored for school administrators and officials tasked with the critical responsibility of registering their institution with the DepEd. From securing a school permit to creating a school profile in the Enhanced Basic Education Information System (EBEIS), this document walks you through each mandatory step.

Beneficiaries include all kinds of learning institutions such as public schools, private schools, and those operated by other government agencies or state/local universities and colleges. Readers can expect a clear, detailed breakdown of the requirements, important reminders to ensure compliance with regulations, and practical tips on completing each phase of the registration process to obtain a DepEd School ID number successfully.

DepEd School ID Format

The format of the DepEd school ID is X YYYYY.

ID Number: Upon registering with the EBEIS, a school is randomly assigned a five-digit ID number.

Type of School Begins with numbers:

• 1 & 2:  Elementary public school
• 3: Public junior high school or senior high school
• 4: Private school
• 5: Public integrated school
• 6: State Universities and Colleges (SUC)/ Local Universities and Colleges (LUC) offering basic education

Example:  234566, 456622, 661245

Step-By-Step Guide on How to Get DepEd School ID Number

I. Get a School Permit

Follow the step-by-step guide to get DepEd school ID number.

Step 1: The institution must offer Kindergarten, Elementary, Junior High School, Senior High School, and/or a combination of these education levels.

Step 2: Go to the DepEd regional office of the institution and get the requirements needed.

Step 3: Complete the application form and the required documents.

Step 4: Go to the DepEd regional office and submit the application form with the required documents.

Step 5: Secure permit approval to operate.

Note: The institution must be a DepEd-managed school (with predefined plantilla positions); Operated by a State University or College (SUC) or a Local University or College (LUC); Managed by a government agency other than DepEd (for example:

DOST, NCCA, or LGU, among others); or A private education institution registered under Philippine corporation laws.

Step 6: Wait for your approved permit.

Important Reminders

It is strictly forbidden to issue a school ID illegally or without authorization.

In the basic education system, each school is only allowed to have one permanent and one temporary school ID.

The School ID must be displayed prominently visible in all school buildings and on all official school documents.

II. Create a School Profile and DepEd School ID Number

The next step once a new school opens for business is to register it in the EBEIS to create a profile for it.

The EBEIS allows you to include the following school types:

• Public schools that are integrated and provide instruction at the elementary, middle, and high school levels
• Elementary schools that offer kinder through sixth grade, offered by public, private, and SUC/LUC
• Secondary schools that offer junior high school, senior high school, or both are public, private and SUC/LUC

Step 1: Log in to the EBEIS as the RO system administrator and use the Single Sign-On (SSO) facility to begin creating a school profile and requesting a School ID.

Link: https://lis.deped.gov.ph/uis/login

Step 2: You will be able to access the Dashboard after entering your login credentials successfully. Choose the kind of school to add to the EBEIS from the Sidebar.

Step 3: Choosing an option will take you to a form where you can enter your school’s information.

Step 4: Input the established date and the name of the school (both necessary). For easier identification, you might use the school’s short name (acronym, abbreviation, or alias). Depending on the choice you choose, the General Classification and General Curricular Offerings will automatically fill in.

Step 5: Drag and drop the Date generated textbox to reveal a pull-down menu. From there, choose the month and year that the school was founded.

Step 6: Using the corresponding drop-down menus, choose the Curricular Offering Classification, School Type, and School Sub-classification.

The Curricular Offering Classifications (COC) and Sub-classifications that are offered by the school’s curricular offerings are listed in the table below.

The available school subclassifications based on the chosen general classification are listed in the table below.

The following list is the school types available:

• Mother school
• School with No Annexes
• Mobile School(s)/Center(s)
• Annex or Extension school(s)

Note: After choosing the Annex or Extension school or schools, you must choose the mother school from the drop-down menu.

Step 7: Input the actual address of the institution.

Note: Every field is necessary, with the sole exception of the zip code.

Step 8: Complete the Contact Information area with appropriate contact information.

Note: A mobile number must be provided.

Step 9: After completing all the fields, check the information and click the Submit button. A notice titled “Validation Errors: Please check required fields” appears if any mandatory fields are left blank.

Step 10: Print the DepEd School ID number and save the information in a file.

Important Reminder

• New school profiles can only be registered and encoded by the Regional Office (RO).
• Upon completion of the profile creation by the region office, the school and the Schools Division Office (SDO) can make changes to the current or newly generated school profile.
• The school must seek a new School ID from their relevant RO if they have a School ID from a prior school year but failed to set up their school profile.
• To get a new School ID, the school needs to have a recognition or a permit to operate for the current academic year.
• The school will use the new School ID and discard the old one after the RO has processed the request.

References:

• https://support.lis.deped.gov.ph/support/Manuals/QuickGuides/EBEISUserManual_SchoolProfile.pdf
• https://support.lis.deped.gov.ph/support/#sec2
• https://www.philippinesinsider.com/business/requirements-for-a-school-business/
• https://www.teacherph.com/guidelines-issuance-temporary-permit-open-operate-new-school-new-course/