To prepare, update, and evaluate school forms for basic education beginning at the end of the 2017–2018 school year, the Department of Education (DepEd) published DepEd Order Memo 37 S. 2022, which restarted the implementation of DO 11, S 2018 – Guidelines on the Preparation and Checking of School Forms.
Also, DepEd released DO 58, S 2017 – Adoption of new school forms for Senior High School, Kindergarten, Health and Nutrition, and Alternative Learning System; Standardization of Permanent Records.
The policy sets out student health and nutrition forms, permanent records, and new forms to be used in schools and other institutions that offer basic education, specifically Kindergarten, SHS, and ALS.
What are the DepEd School Forms?
All teachers are obligated to hand in their reports at the end of the academic year. Class Records, the Individual Performance Commitment and Review Form (IPCRF), and other documents contain the majority of the school and student data that is included in these reports. To make it easier for the instructors to compile the data for the entire school year, the Department of Education (DepEd) has formally released these DepEd School Forms (SF) templates.
There are many different school forms, and each one serves a certain function. You will find the differences among the DepEd School Forms in the list below.
SF 1 – School Register Form
It is a master list of class enrollment. It must be prepared by the class adviser at the Beginning of the School Year (BoSY) and as needed through LIS.
SF 2 – Daily Attendance Report of Learners
It is a template recording of attendance, absence, or tardiness with the name of learners. It must be prepared by the class adviser daily (school days) partially manually and through LIS.
SF 3 – Books Issued and Returned
It is the list of books (by title) issued to or returned by learners and must be prepared by Class Adviser. It must be prepared at the Beginning of the School Year (BoSY) and End of School Year (EoSY) partially manually and through LIS.
SF 4 – Monthly Learner’s Movement and Attendance Form
It is an enrollment count, transferred in/out and dropout by Grade Level – Summary of SF 2. It must be prepared by the school head monthly through LIS.
SF 5 – Report on Promotion and Learning Progress & Achievement Form
It is a list of promoted or retained by class. It must be prepared by the class adviser at the End of School Year (EoSY) through LIS.
SF 6 – Summarized Report on Promotion and Learning Progress & Achievement Form
It is the number of promoted or retained by Grade Level – Summary of SF 5. It must be prepared by the school head at the End of School Year (EoSY) through LIS.
SF 7 – School Personnel Assignment List and Basic Profile
It is the list of school personnel with basic profile and teaching load or assignment. It must be prepared by the school head at the Beginning of the School Year (BoSY) and as needed manually (originally designed in Human Resource Information System).
SF 8 – Learners Basic Nutrition Report Form
It is the learner’s assessment of Body Mass Index. It must be prepared by the class adviser/MAPEH teacher/s at the Beginning of the School Year (BoSY) and End of School Year (EoSY) through LIS.
SF 9 – Learner Progress Report Card
Formerly known as Form 138. It is the individual academic, behavioral and attendance report by quarter. It must be prepared by the class adviser quarterly, manually.
SF 10 – Learner’s Permanent Academic Record
Simplified and standardized of former Form 137. It is the individual academic record by quarter and SY. It must be prepared by the class adviser at the End of School Year (EoSY), manually.
How to Download DepEd School Forms
Teachers can download the school form templates from DepEd LIS/EBEIS Website (https://support.lis.deped.gov.ph/). The teacher also can download it directly from the links below.
School Forms 1-7 – https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx
SF 1 – School Register (1st tab)
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx
SF 2 – Learner’s Daily Class Attendance (2nd tab)
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx
SF 3 – Books Issued and Returned (3rd tab)
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx
SF 4 – Summary Enrollment & Movement of Learners (4th tab)
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Senior%20High%20School%20Forms.xlsx
SF 5 – Report on Promotion, Learning Progress, and Achievement
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/School%20Form%205%20Report%20on%20Promotion%20and%20Learning%20Progress%20Achievement.xlsx
SF 5 – Report on Promotion & Level of Proficiency for Kinder
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School%20Form%205%20SF5K%20Report%20on%20Promotion%20and%20Level%20of%20Proficiency%20for%20Kinder.xlsx
SF 6 – Summarized Report on Promotion and Learning Progress & Achievement
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/School%20Form%206%20Summarized%20Report%20on%20Promotion%20and%20Learning%20Progress%20Achievement.xlsx
SF 7 – School Personnel Assignment List & Basic Profile
- Downloadable Link: https://depedtalisayr7.com.ph/download/school-form-7-sf7-school-personnel-assignment-list-and-basic-profile/#
SF 8 – Learner Basic Health & Nutrition Report
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School%20Form%208%20SF8%20Learner%20Basic%20Health%20and%20Nutrition%20Report.xlsx
SF 9 – Learner Progress Report Card – Elementary
Downloadable Link: https://drive.google.com/file/d/1J82OAM_KiUhNbRY7FkjKwO6y5t82UzeQ/view?usp=sharing
SF 9 – Learner Progress Report Card – Junior High
Downloadable Link: https://drive.google.com/file/d/1gMVcyuW2Uc3HeAhzOqBSZzUfbOnlZGuW/view?usp=sharing
SF 9 – Learner Progress Report Card – Senior High
Downloadable Link: https://drive.google.com/file/d/1w6vvvukcHnvEkLKL6t8K64_zOXO0E0On/view?usp=sharing
SF 10 – Learner’s Permanent Academic Record – Elementary
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School-Form-10-ES-Learners-Academic%20Permanent-Record%20.xlsx
SF 10 – Learner’s Permanent Academic Record – Junior High
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/School-Form-10-JHS-Learners-Academic%20Permanent-Record%20.xlsx
SF 10 – Learner’s Permanent Academic Record – Senior High
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/Form%20137-SHS%202016.xlsx
Alternative Learning System (ALS) Forms
Downloadable Link: https://support.lis.deped.gov.ph/support/downloads/schoolforms/Alternative%20Learning%20System%20Forms.xlsx
For more information, you can reach DepEd LIS/EBEIS below:
Contact Information
Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/