The DepEd School Form 5 (SF5) and School Form 5 for Kinder (SF5K) are utilized by the Department of Education (DepEd) in the Philippines. These forms are crucial for recording and analyzing learners’ promotion and progress from Kindergarten to Grade 12. They include assessment standards, proficiency levels, and students’ readiness for the next grade level. The forms facilitate evaluating educational outcomes in a structured manner.
The school form document provides resources like downloadable links and a video tutorial to help class advisers complete the SF5 and SF5K accurately. These tools streamline data entry and validation, enabling educators to report on students’ academic progress efficiently. Contact information for further assistance is also included, making the document a valuable resource for educators navigating reporting requirements in the Philippine educational system.
What is DepEd School Form 5?
School Form 5 (SF5) is also known as the Report on Promotion and Learning Progress & Achievement Form. It is a summary of the learners’ academic performance and assessment results at the End of School Year (EoSY).
The Department of Education (DepEd) requires the class adviser at each institution to fill up and submit the DepEd school form 5 (SF5) at the end of the school year (EoSY). Implementing this method produces an in-depth analysis of learners’ academic achievement and assessment performance.
The class adviser is compelled to prepare SF5 through LIS at the End of School Year (EoSY).
What is the Purpose of DepEd School Form 5?
The purpose of the SF5 is to compile a list of those learners who were retained or promoted over the academic year. It will be quite helpful for monitoring the academic advancement of learners year-over-year.
DepEd School Form 5
At the end of the school year (EoSY), the class adviser is required to compile a list and summary of each learner’s academic performance and assessment results. Dropouts and learners who have transferred out must not be included in the list.
- Region: It is the geographical area of the country.
- School ID: The Enhanced Basic Education Information System (EBEIS) provides a six-digit number to each legitimately accredited school, which is used as their school ID.
- School Name: As listed in the DepEd and EBEIS databases, this is the official name of the educational institution.
- Division: This is the office division that reports to the school board.
- School Year: It is the time frame that academic institutions use for regularly scheduled classes.
- District: This is the region of the country, city, or town in which the institution is located.
- Curriculum: It is a structured set of sequences or a topic’s course requirements that must be completed to graduate or receive certification at each educational level. “K to 12 BEC” will be reflected for grade levels implementing the K–12 Basic Education Curriculum. The remaining grade/year level will have “Restructured BEC” written for it.
- Grade Level: The learner’s degree or grade level is determined by their age and academic performance.
- Section: It is the learners grouped according to grade year level.
- LRN: The Learner Reference Number, often known as the LRN, is a twelve-digit number that a learner must keep until the completion of the basic education program, without any promotion or advancement to the secondary level or transfer to another public or private school or learning center.
- Learner’s Name: This is the name that appears on a learner’s birth certificate or other comparable document. The format should be Last Name, First Name, Middle Name.
- General Average (Whole numbers for non-honors): It is the average rating of a learner across all subjects taken in a particular academic year, stated as a number to three decimal places for honors students and two for non-honors. The value of the equivalent descriptive letter should be enclosed in parentheses. For learners who are inconsistent or who have deficits in any subject, leave this section empty.
- Action Taken: Promoted, Conditional, or Retained: It is the current status of the learner at the end of the school year.
- Promoted: It is a student who receives a final grade of at least 75 in all subject matter.
- Retained: It is a learner who fails to meet expectations in three or more subject matters.
- Conditional: It is learners who, in no more than two(2) subjects, failed to meet expectations and their learning progress and achievement from their general average.
- Did Not Meet Expectations of the FF. Learning Area/s as of the end of the current School Year:Â This is the subject matter that the learner had not completed at the end of the current academic year. The learner could be either retained or remediation.
- Summary Table – Promoted: This indicates the total number of learners (male, female, and total) who will be moving up to the next grade level in the upcoming academic year.
- Summative Table – Conditional: This indicates the total number of learners (male, female, and total) who have advanced to the subsequent grade level for the academic year, despite having deficiencies in particular subjects. (Only applicable to K–12 curricula)
- Summary Table – Retained: This indicates the total number of learners (male, female, and total) who will be retained at the same grade level for the following academic year.
Learning Progress and Achievement (Based on Learners’ General Average)
- Did Not Meet Expectations (74 and below): This is the total number of learners (male, female, and total) whose grades are 74 or below.
- Fairly Satisfactory (75–79): This is the total number of learners (male, female, and total) whose grades fall between 75 to 79.
- Satisfactory (80–84): This is the total number of learners(male, female, and total) whose grades fall between 80 to 84.
- Very Satisfactory (85 -89): This is the total number of learners(male, female, and total) whose grades fall between 85 to 89.
- Outstanding (90 -100): This is the total number of learners (male, female, and total) whose grades fall between 90 to 100.
- Prepared By: This is the printed name and signature of the class adviser who completed the form preparation.
- Certified Correct & Submitted:Â This is the printed name and signature of the school head, who verified and submitted the form.
- Reviewed By: This is the printed name and signature of the division representative who has reviewed the form.
Additional Information for School Form 5 Report on Promotion & Level of Proficiency for Kinder (SF5-K)
- Summative Assessment Standard Score: 80% or above is needed, and 79% or less suggests a need for further intervention.
- Interpretation: This is the typical score interpretation for the Summative Assessment Standard Score.
- Appraised (Grade One Ready or Needs Further Intervention):Â It shows if the learner is ready for grade one or whether they require further intervention.
- Summary Table – Grade One (1) Ready: This indicates the total number of learners (male, female, and total) who are ready to enter Grade One (1) in the upcoming academic year.
- Summary Table – Needs Further Intervention: This indicates the total number of learners (male, female, and total) who require additional intervention and are not prepared to enter Grade 1.
Level of Progress and Achievement
- Suggest Highly Advanced Development – S.H.A.D. (130 and above): This refers to the total number of learners (male, female, and total) whose grade is at or above 130.
- Suggest Slight Advanced Development- S.S.A.D. (120-129): This refers to the total number of learners (male, female, and total) whose grade falls between 120 to 129.
- Average Development – A.D. (80-119): This refers to the total number of learners (male, female, and total) whose grade falls between 80 to 119.
- Suggest Slight Delay in Overall Development – S.S.D.O.D (70-79): This refers to the total number of learners (male, female, and total) whose grade falls between 70 to 79.
- Suggest Significant Delay in Overall Development – S.S.D.O.D (69 and below): This is the total number of learners (male, female, and total) that grade is at 69 or below.
- Total By Gender: This is the total number of male and female learners.
- Reviewed By: This is the printed name and signature of the Public Schools District Supervisor/Representative who reviewed the form.
- Checked & Validated By: This is the printed name and signature of the Division Representative who checked and validated the form.
Class Advisers can download the Excel file by using the link below.
Video: DEPED Data Auto Fill School Form 5 [ SF5 SOFT COPY] | FREE SOFT COPY
Watch this video tutorial from YouTuber TEAM RPJ to learn how to fill out the Automated DepEd School Form 5.
Contact Information
Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/