The Department of Education‘s School Form 7 (SF7) in the Philippines. is a type of school form that records teaching and non-teaching staff profiles and assignments. It covers plantilla positions, employment nature, qualifications, and teaching programs to improve administrative efficiency.
To follow these guidelines easily, DepEd offers access to Electronic School Form 7 (SF7) on regional websites. A tutorial by YouTuber Maie Rodriguez guides users through the updated electronic SF7 version. This digital method simplifies the process, ensuring accurate data for efficient educational management.
What is DepEd School Form 7?
School Form 7 (SF7) is also known as the School Personnel Assignment List and Basic Profile Form. It includes a list of the institution’s personnel together with their basic information and their teaching duties and responsibilities.
DepEd requires the school head at all educational institutions to fill out and submit the DepEd school form 7 (SF7) at the beginning of the school year (BoSY). This is a list that provides a basic overview of each personnel in the institution.
To ensure compliance and support the overall academic objective of keeping the institution’s personnel records, SF7 is a crucial form for school heads. It makes it easier to meticulously track each personnel’s basic information and assignment records.
This form, which was initially created for the Human Resource Information System, needs to be manually and/or electronically completed by the school head at the beginning of the school year (BoSY) and as needed.
What is the Purpose of DepEd School Form 7?
Regardless of position or type of appointment, SF7 aims to provide a summary of all personnel in the institution. This form will also function as a list of institutions’ personnel inventory.
DepEd School Form 6
Starting with the highest rank and working down to the lowest, the school head must prepare the SF7 at the Beginning of the School Year (BoSY).
- School ID: The Enhanced Basic Education Information System (EBEIS) assigns a six-digit number to each officially recognized school.
- School Name: This is the institution’s legal name as it appears in the DepED and EBEIS databases.
- Region: It is the country’s geographical area.
- Division: It is the office division under a school board’s authority.
- District: This refers to the area of the country, city, or town where the institution resides.
- School Year: It is the time frame that institutions use for holding regular classes.
A. Nationally-Funded Teaching & Teaching Related Items
- Title of Plantilla Position (as appeared in the appointment document/PSIPOP): This refers to all plantilla positions including those with tentative appointments.
- Number of Incumbent: This is the total number of personnel holding the above-mentioned Plantilla Position.
B. Nationally-Funded Non-Teaching Items
- Title of Plantilla Position (as appeared in the appointment document/PSIPOP): This refers to any plantilla position that has been approved by the Department of Budget and Management (DBM) and which supports the delivery of services such as administrative, personnel, supply, records, accounting, and other support duties in the institution but does not involve teaching in a classroom.
- Number of Incumbent: This is the total number of personnel holding the above-mentioned Plantilla Position.
C. Other Appointments and Funding Sources
- Title of Designation (Designation as appeared in the contract/document: Teacher, Clerk, Security Guard, Driver, etc.): This is the title of the appointment designation as stated in the contract or other relevant document.
- Appointment (Contractual, Substitute, Volunteer, others specify): It refers to the type of appointment or employment status.
- Fund Source (SEF, PTA, NGO’s, etc.): This refers to the source from where personnel wages come from.
- Number of Incumbent – Teaching: This is the total number of teaching personnel holding the above-mentioned designation.
- Number of Incumbent – Non-Teaching: This is the total number of non-teaching personnel holding the above-mentioned designation.
- Â Employee No. (or Tax Identification Number -T.I.N.): It is the TIN number or employee number of the personnel.
- Name of School Personnel (Arrange by Position, Descending): This refers to the name of the personnel as it shows on their birth certificate or other comparable document. It must be written in Last Name, First Name, and Middle Name and arranged descending by position accordingly.
- Sex: It is the personnel’s sex status (Male, Female) as reflected on their birth certificate or other comparable document.
- Fund Source: This refers to the source from where personnel wages come from.
- Position/Designation: The title or job officially granted to a personnel as stated in the contract, appointment paper, or other such document that has been signed by the person in charge.
- Nature of Appointment/Employment Status: This describes the personnel’s employment status or nature of appointment; it may be volunteer, J.O., contractual, substitute, conterminous, or permanent.
- Educational Qualification – Degree/Post-graduate: It is the highest educational attainment. Post-graduate includes masters’ degrees, Postgraduate Diplomas and Certificates, and PhDs.
- Educational Qualification – Major/Specialization: This is a specialized field of study that is linked to a certain major and has coursework that goes above and beyond major requirements.
- Educational Qualification – Minor: This is a link to an additional field of study and concentration that frequently supports the major.
- Subject Taught (include Grade & Section), Advisory Class & Other Ancillary Assignment: These are the subject areas being taught, along with any administrative or supplemental assignments. The reporting teacher’s assignment must include the advisory class. Non-teaching personnel’s assignments should also be reflected in this column.
- Daily Program (time duration) – DAY (M/T/W/TH/F): This is the teacher’s daily schedule for the subjects that he or she teaches each week.
- Daily Program (time duration) – From (00:00): This marks the beginning of the teacher’s daily schedule.
- Daily Program (time duration) – To (00:00):  This marks the end of the teacher’s daily schedule.
- Daily Program (time duration) – Total Actual Teaching Minutes Assignment per Week: This is the total amount of minutes that teachers spend instructing learners each week.
- Ave. Minutes per Day: It is the average amount of minutes that teachers spend instructing learners each week. To get this, add the minutes in a week then divide it in 5 (5 days teaching).
- Remark/s (For Detailed Items, Indicate name of school/office, For IP’s -Ethnicity): These are the extra details regarding the teachers’ status or specific condition.
- Submitted By: The school head who completed the forms puts their printed name and signature here.
- Updated as of: It is the date that the school head made changes in the form.
 The DepEd School Form 7 EXCEL/PDF file is available for download on the DepEd website page in your region.
The Excel file can be downloaded by school head at institutions in the Region 7 – Talisay City by using the link below.
Video: GUIDELINES OF ELCTRONIC FORM 7 UPDATED VERSION FROM ONLINE ORIENTATION
There is an updated guidelines to accomplish Electronic DepEd School Form 7 (SF7). Watch the video below by YouTuber Maie Rodriguez to know about the SF7 updated guidelines
Contact Information
Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/