The DepEd School Form 4 (SF4) is an important school form in the Philippines’ Department of Education (DepEd) for tracking learner movement and attendance monthly. It covers categories like Division, District, School Year, and details on registration, attendance, dropout rates, and transfers, essential for accurate records. SF4 tracks both elementary and secondary education, from Kindergarten to Grade 12, ensuring comprehensive education monitoring.
SF4 is part of the Enhanced Basic Education Information System (EBEIS) to streamline data collection and enhance educational metric analysis. It includes a link to download the form from DepEd Bukidnon’s site and a video tutorial by YouTuber Roel Monton for guidance. Contact details are provided for educator and administrator support, promoting accessibility and understanding of the form.
What is DepEd School Form 4?
Another name for School Form 4 (SF4) is the Monthly Learner’s Movement and Attendance Form. It includes the total number of learners enrolled as well as the learners by section and grade level who dropped out, transferred in, and transferred out.
Every institution’s school head is mandated by the Department of Education (DepEd) to complete and submit the DepEd school form 4 (SF4) every month. This method is used to get a complete summary of every class, including the number of enrolled students, those who dropped out, and those who transferred in or out.
Every month, the school head must complete this form via LIS and provide an additional copy to the division office one week after June 30, October 30, and March 31. The information should also be taken from the School Form 2 (SF2) that class advisers provide.
What is the Purpose of DepEd School Form 4?
Based on SF2 forms that the class adviser prepares and submits, DepEd School Form 4 is used to maintain records of enrollment and movement by section and grade level.
DepEd School Form 4
Each section and grade level of enrolled, transferred in/out, and dropped-out learners must be summarized by the school head.
- School ID: Every legitimately accredited school obtains a six-digit number from the Enhanced Basic Education Information System (EBEIS) that serves as their school ID.
- School Name: This is the official name of the educational institution as it appears in the DepEd and EBEIS databases.
- Region: It is the country’s geographical area.
- Division: It is the office division under a school board’s authority.
- District: This refers to the area of the country, city, or town where the institution resides.
- School Year: It is the period that is used by educational institutions for regular classes.
- Report for the Month of: The SF4 report covers this particular month.
- Grade/Year Level: It is the learner’s degree or year level as determined by their age and performance.
- Section: It is the group of learners per grade year level.
- Name of Adviser: This is the name of the class adviser in a specific section of the class.
- Registered Learners (As of End of the Month): It is the the total number of learners (M-Male, F-Female, and T-Total) that are enrolled and registered in the class.
- Attendance – Daily Average: This is the average daily attendance of the learners (M-Male, F-Female, and T-Total) in the class.
- Attendance – Percentage for the Month: It is the current month’s percentage of the learner’s (M-Male, F-Female, and T-Total) attendance.
- Dropped Out – Cumulative as of Previous Month: This is the total number of learners (M-Male, F-Female, and T-Total) who dropped out of school during the preceding month.
- Dropped Out – For the Month: This is the total number of learners (M-Male, F-Female, and T-Total) who dropped out of school during the current month.
- Dropped Out– Cumulative as of End of Month: This is the total number of learners (M-Male, F-Female, and T-Total) that dropped out of school during the current month and the months preceding.
- Transferred Out – Cumulative as of Previous Month: This is the total number of learners (M-Male, F-Female, and T-Total) who withdraw from their officially enrolled original school and enroll in a new one during the months that precede their enrolment.
- Transferred Out – For the Month: This is the total number of learners (M-Male, F-Female, and T-Total) who withdraw from their original school and enroll in a new one within the same month.
- Transferred Out: Cumulative as of the End of the Month: This is the total number of learners (M-Male, F-Female, and T-Total) that formally withdraw currently and the preceding month to their previous school and enroll in a new one.
- Transferred In – Cumulative as of Previous Month: This is the total number of learners (M-Male, F-Female, and T-Total) that transfer from one official school where they enrolled to another during the months that precede.
- Transferred In – For the Month: This is the total number of learners (M-Male, F-Female, and T-Total) who are officially enrolled at one school and transfer into another during the same month.
- Transferred In – Cumulative as of End of Month: This is the total number of learners (M-Male, F-Female, T-Total) that transferred in from one school where they were formally enrolled but chose to transfer to a different school from the same months or months that preceded their enrollment.
- Elementary/Secondary – Kinder: These are the learners that are preparing for Grade 1.
- Elementary/Secondary – Grade 1/Grade 7: Grade 1 is the first year of elementary school and the first school year after kindergarten. Grade 7 is the first year in Junior High School.
- Elementary/Secondary – Grade 2/Grade 8: Grade 2 is the second year of elementary school. Grade 8 is the second year in Junior High School.
- Elementary/Secondary – Grade 3/Grade 9: Grade 3 is the third year of elementary school. Grade 9 is the third year in Junior High School.
- Elementary/Secondary – Grade 4/Grade 10: Grade 4 is the fourth year of elementary school. Grade 10 is the last year in Junior High School.
- Elementary/Secondary – Grade 5/Grade 11: Grade 5 is the fifth year of elementary school. Grade 11 is the first year in Senior High School.
- Elementary/Secondary – Grade 6/Grade 12: Grade 6 is the sixth year of elementary school. Grade 12 is the last year in Senior High School.
- Total for Non-Graded: It is the total number of non-graded learners.
- Total: This is the total number of learners in every category.
- Prepared and submitted by: This is the school head’s printed name with signature, who prepared the form.
- School Head at institutions in Region 10 – DepEd Bukidnon can download the Excel file by using the link below.
Video: Automated SF4 2020 v2.0
Watch this video tutorial from YouTuber Roel Monton to learn how to fill out the Automated DepEd School Form 4.
Contact Information
Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/