DepEd School ID Number: Template and How to Get One

Any educational institution in the Philippines providing basic education is issued a six-digit ID number, which is unique and permanent, by the Department of Education (DepEd). Navigating the process to obtain an official Department of Education (DepEd) School ID number can be daunting for educational institutions in the Philippines.

This comprehensive guide is tailored for school administrators and officials tasked with the critical responsibility of registering their institution with the DepEd. From securing a school permit to creating a school profile in the Enhanced Basic Education Information System (EBEIS), this document walks you through each mandatory step.

Beneficiaries include all kinds of learning institutions such as public schools, private schools, and those operated by other government agencies or state/local universities and colleges. Readers can expect a clear, detailed breakdown of the requirements, important reminders to ensure compliance with regulations, and practical tips on completing each phase of the registration process to obtain a DepEd School ID number successfully.

deped school id number

DepEd School ID Format

The format of the DepEd school ID is X YYYYY.

ID Number: Upon registering with the EBEIS, a school is randomly assigned a five-digit ID number.

Type of School Begins with numbers:

  • 1 & 2:  Elementary public school
  • 3: Public junior high school or senior high school
  • 4: Private school
  • 5: Public integrated school
  • 6: State Universities and Colleges (SUC)/ Local Universities and Colleges (LUC) offering basic education

Example:  234566, 456622, 661245

Step-By-Step Guide on How to Get DepEd School ID Number

I. Get a School Permit

Follow the step-by-step guide to get DepEd school ID number.

Step 1: The institution must offer Kindergarten, Elementary, Junior High School, Senior High School, and/or a combination of these education levels.

Step 2: Go to the DepEd regional office of the institution and get the requirements needed.

Step 3: Complete the application form and the required documents.

Step 4: Go to the DepEd regional office and submit the application form with the required documents.

Step 5: Secure permit approval to operate.

Note: The institution must be a DepEd-managed school (with predefined plantilla positions); Operated by a State University or College (SUC) or a Local University or College (LUC); Managed by a government agency other than DepEd (for example:

DOST, NCCA, or LGU, among others); or A private education institution registered under Philippine corporation laws.

Step 6: Wait for your approved permit.

Important Reminders

It is strictly forbidden to issue a school ID illegally or without authorization.

In the basic education system, each school is only allowed to have one permanent and one temporary school ID.

The School ID must be displayed prominently visible in all school buildings and on all official school documents.

II. Create a School Profile and DepEd School ID Number

The next step once a new school opens for business is to register it in the EBEIS to create a profile for it.

The EBEIS allows you to include the following school types:

  • Public schools that are integrated and provide instruction at the elementary, middle, and high school levels
  • Elementary schools that offer kinder through sixth grade, offered by public, private, and SUC/LUC
  • Secondary schools that offer junior high school, senior high school, or both are public, private and SUC/LUC

Step 1: Log in to the EBEIS as the RO system administrator and use the Single Sign-On (SSO) facility to begin creating a school profile and requesting a School ID.


DepEd School ID Number

Step 2: You will be able to access the Dashboard after entering your login credentials successfully. Choose the kind of school to add to the EBEIS from the Sidebar.

DepEd School ID Number

Step 3: Choosing an option will take you to a form where you can enter your school’s information.

Step 4: Input the established date and the name of the school (both necessary). For easier identification, you might use the school’s short name (acronym, abbreviation, or alias). Depending on the choice you choose, the General Classification and General Curricular Offerings will automatically fill in.

DepEd School ID Number

Step 5: Drag and drop the Date generated textbox to reveal a pull-down menu. From there, choose the month and year that the school was founded.

DepEd School ID Number

Step 6: Using the corresponding drop-down menus, choose the Curricular Offering Classification, School Type, and School Sub-classification.

DepEd School ID Number

The Curricular Offering Classifications (COC) and Sub-classifications that are offered by the school’s curricular offerings are listed in the table below.

DepEd School ID Number

DepEd School ID Number

The available school subclassifications based on the chosen general classification are listed in the table below.

DepEd School ID Number

The following list is the school types available:

  • Mother school
  • School with No Annexes
  • Mobile School(s)/Center(s)
  • Annex or Extension school(s)

Note: After choosing the Annex or Extension school or schools, you must choose the mother school from the drop-down menu.

Step 7: Input the actual address of the institution.

Note: Every field is necessary, with the sole exception of the zip code.

DepEd School ID Number

Step 8: Complete the Contact Information area with appropriate contact information.

Note: A mobile number must be provided.

DepEd School ID Number

Step 9: After completing all the fields, check the information and click the Submit button. A notice titled “Validation Errors: Please check required fields” appears if any mandatory fields are left blank.

DepEd School ID Number

Step 10: Print the DepEd School ID number and save the information in a file.

Important Reminder

  • New school profiles can only be registered and encoded by the Regional Office (RO).
  • Upon completion of the profile creation by the region office, the school and the Schools Division Office (SDO) can make changes to the current or newly generated school profile.
  • The school must seek a new School ID from their relevant RO if they have a School ID from a prior school year but failed to set up their school profile.
  • To get a new School ID, the school needs to have a recognition or a permit to operate for the current academic year.
  • The school will use the new School ID and discard the old one after the RO has processed the request.


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