The DepEd Learner’s Permanent Academic Record School Form 10 (SF10), previously Form 137, is a permanent record of learners’ academic progress. From this document, students can track their progress and determine which learning areas they are doing well or require improvement. This is also commonly known as the Report Card and contains your grades , conduct grades, attendance records, and class ranking. It is typically used as a requirement for enrollment in the next grade level or when transferring to another school.
Also Read: School Form 9 (SF9) Learner’s Progress Report Card (Formerly Form 138)
This report card allows students, parents, or guardians to reflect on their performance on all grade levels or grading periods. It contains the personal information of learners and eligibility for enrolment. The form is regularly updated by the school, and it should always contain accurate information about the student’s academic journey.
The SF10 also serves as a proof of schooling for learners. It is used for job applications, scholarship opportunities, or other educational purposes. If you need to request for a copy of your SF10, you may do so at the school where you last enrolled. The school is responsible for keeping these records for a certain number of years even after graduation.
What is SF10 (Formerly Form 137)
Formerly known as Form 137, the School Form 10 (SF10) or the Learner’s Permanent Academic Record is one of the most essential documents for students. DepEd revised the form to standardize students’ permanent records, classifying them into two categories: Learner’s Personal Information and Learner’s Academic Progress.
It also contains learners’ Achievement throughout the grade levels. The head or principal of the educational institution issues this document for students of Elementary School (SF10-ES), Junior High School (SF10-JHS), and Senior High School (SF10- SHS).
Furthermore, SF10 is a requirement for students transitioning from elementary to secondary level and enrolling in colleges or universities. It is also for students transferring to another school or applying for jobs that require high school graduates.
To ensure uniformity, SF10 will only bear the official seal and logo of DepEd. Meanwhile, the school dry seal shall be attached to the certification box for learners who completed Grade 6 and will move to Junior High School or transfer to another school.
SF10 Formats per Grade Level
The following are the different formats of SF10 per grade level released by DepEd:
- SF10-ES – includes the learner’s Personal Information, Final Grades for every subject and Conduct grades from Grade 1 to Grade 6.
- SF10-JHS – contains a detailed report of the learners’ Performance throughout Junior High School. It consists of the learner’s Personal Information, Final Grades for every subject and Conduct grades from Grade 7 to Grade 10.
- SF10-SHS – shows a comprehensive report of the learners’ Academic Progress throughout Senior High School. It includes the student’s Personal Information, Final Grades for every subject, Conduct grades from Grade 11 to Grade 12, and Enderun College Readiness Test result.
How to Request for SF10 (Form 137) via DepEd
Based on the guidelines released by DepEd regarding the Request and Transfer of Learner’s School Records, school authorities can request the release of the SF10 for Grades 1 to 12 students, given they are transitioning from elementary to secondary level or transferring from another school. The school-to-school transferring of SF10 is often conducted during enrolment or after the class opening.
On the other hand, the SF10 may also be issued to the requesting party for other purposes, such as application for a scholarship or transferring to a school in another country. To request for SF10 from DepEd, follow the steps below:
1. The requesting party shall visit the nearest DepEd Schools Division Office (SDO) at their present address to submit a request for SF10.
2. Through the School Governance and Operations Division (SGOD), where the requesting party lodged their request, the SDO will enter into the Learner Information System (LIS) the student’s details whose permanent record is requested to be issued.
Note: The requesting party shall provide the last school they attended or their Learner Reference Number (LRN), often found on the report card. If not, the parent/guardian of the learner may ask the school registrar for the LRN.
3. The SDO of the last school attended by the requesting party will automatically be informed about the request.
4. They shall secure the SF10 from the last school attended or produce a Certificate of Completion or Non-completion based on the records of School Form 5 in the SDO.
5. The last school’s SDO shall send the requested document to the SDO where the requesting party lodged their request.
6. Then, the requesting party can claim the SF10from the SDO where they lodged their request.
Aside from that, students, their parents, or guardians may request the issuance of SF10 from the school registrar. Each school has varying options for those requesting this document, from on-site to online via email. Thus, check with the concerned school to learn more about their process.
Learner’s Permanent Academic Record (SF10) Sample
Below are samples of what the SF10 looks like for Elementary School (SF10-ES), Junior High School (SF10-JHS), and Senior High School (SF10- SHS) so you can have a better idea how they look like:
For Elementary School (SF10-ES)
Here is a sample of SF10-ES (Elementary School) as per DepEd guidelines:
For Junior High School (SF10-JHS)
Here is a sample of SF10-JHS (Junior High School) as per DepEd guidelines:
For Senior High School (SF10-SHS)
Here is a sample of SF10-SHS (Senior High School) as per DepEd guidelines:
Sample Request Letter for SF10
If you need to request for SF10, you can use the sample letter below as a guide:
Authorization Letter Sample for SF10
On the other hand, if you are unable to personally request for the release of SF10, you can use the sample authorization letter below for your representative:
How to Get SF10 from DepEd Online
Teachers who need an official copy of SF10 can now request for it online through the DepEd website. For those wondering how to get it online, download the copies thru the following links:
If you’re a school teacher, you can also download for free the SF10 from the official website of DepEd or via the Learner Information System (LIS).
Video: Form 137 o School Form 10
To learn more about SF10, please watch the video below:
As stated in the video, Form 137, now known as School Form 10 (SF10), is not an initial requirement when enrolling a student as a transferee or incoming Grade 7 and 11. Instead, submit the SF10 later once the student is temporarily enrolled or transitioned to the secondary level. It is the learner’s permanent record from Grades 1-6, Grades 7-10, and Grades 11-12, which means the school registrar will issue three (3) SF10 based on the grade level completed by the student. If transferred to another school, the current school will request it from the last school attended by the student.
Throughout the country, educational institutions perform the school-to-school transfer of SF10, wherein the concerned schools, whether public or private, communicate for ease of issuance of learners’ school documents. Additionally, students’ academic records can be seen online from Elementary to Senior High School via the DepEd Learners Information System (LIS) website. All students have a Learner Reference Number (LRN), which the school authorities utilize to check their permanent records. Therefore, enrollees and transferees only need their report cards since they can submit the SF10 later.
Summary
In summary, the Learner’s Permanent Academic Record or School Form 10 (SF10) is essential for students transferring to another school or the secondary level. The SF10 contains the student’s permanent record, including their grades from SF9 (formerly Form 138), final grade, and other academic information.
Students can use SF10 when applying for scholarships, enrolling in college or university, transferring to another school, and job applications for high school graduates. The school registrar or DepEd SDOs also issue this document. Thus, students and parents/guardians can refer to this guide when requesting SF10.