school form

The Department of Education (DepEd) School Form 6 (SF6) is a type of School Form that outlines the academic status and advancement of students at the conclusion of the school year. SF6 provides a comprehensive overview of each learner’s performance across various grade levels, ranging from Grade 1 to Grade 12, including elementary, junior high, and senior high school contexts.

It categorizes students into promoted, conditional, and retained groups, based on their overall achievements and identifies their learning progress using a general average method. SF6 report and the copy of SF5 that the class adviser submitted must be sent to the Division Office by the end of the school year.

What is DepEd School Form 6?

The Summarized Report on Promotion and Learning Progress & Achievement Form is another name for School Form 6 (SF6). It includes a summary of the status of learners at the end of the school year.

It’s the total number of learners’ performance and promotion based on the Grade Level SF 5 Summary. At the End of the School Year (EoSY), the school head is required to prepare it using LIS.

At the end of the school year (EoSY), the school head at each institution is mandated by the Department of Education (DepEd) to complete and submit the DepEd school form 6 (SF6). A summary of the learners’ academic promotion and learning progress and achievement is produced by using this method.

What is the Purpose of DepEd School Form 6?

SF6 aims to deliver a summary of the learner’s status. It will indicate whether or not the learner has leveled up or not on for the next grade year level.

DepEd School Form 6

Following receiving and validation of the class adviser’s SF5, the school head will calculate the SF6 at the end of the school year (EoSY).

• School ID: Each duly certified institution receives a six-digit number from the Enhanced Basic Education Information System (EBEIS), which serves as their school ID.
• School Name: This is the official name of the educational institution as it appears in the DepEd and EBEIS databases.
• Region: This refers to the country’s geographical area.
• Division: It is the office division under the school board’s supervision.
• District: It is the region of the country, city, or town where the institution is located.
• School Year: It refers to the period used by educational institutions for regularly scheduled classes.
• Grade 1/Grade 7: Grade 1 is the first year of elementary school and the first year of education following kindergarten. The first year of junior high school is called grade 7.
• Grade 2/Grade 8: The second year of elementary education is known as Grade 2. The second year of junior high school is called grade 8.
• Grade 3/Grade 9: The third year of elementary education is known as Grade 3. The third year of junior high school is called grade 9.
• Grade 4/Grade 10: The fourth year of elementary education is known as Grade 4. The fourth year of junior high school is called grade 10.
• Grade 5/Grade 11: The fifth year of elementary education is known as Grade 5. The first year of senior high school is called grade 11.
• Grade 6/Grade 12: The sixth year of elementary education is known as Grade 6. The second year of senior high school is called grade 12.
• Promoted: It is the total number of learners (male, female, and total) in the current grade level who get a promotion to the following grade level for the upcoming academic year.
• Conditional: It is the total number of learners (male, female, and total) in the current grade level who, despite having deficiencies in some subjects, are promoted to the following grade level for the upcoming academic year.
• Retained: It is the total number of learners (male, female, and total) in the current grade level who will be retained there for the upcoming academic year.

Learning Progress & Achievement (Based on Learners’ General Average)

• Did Not Meet Expectations (74 and below): This indicates the total number of learners (male, female, and total) with a grade of 74 or/and below.
• Fairly Satisfactory (75–79): This indicates the total number of learners (male, female, and total) with grades that fall within the 75–79 bracket.
• Satisfactory (80–84): This indicates the total number of learners (male, female, and total) with grades that fall within the 80-84 bracket.
• Very Satisfactory (85 -89): This indicates the total number of learners (male, female, and total) with grades that fall within the 85 -89 bracket.
• Outstanding (90 -100): This indicates the total number of learners (male, female, and total) with grades that fall within the 90-100 bracket.
• Total: This indicates the total of learners (male, female, total) per grade level.
• Prepared By: The school head who completed the forms puts their printed name and signature here.
• Reviewed and Validated By: The division representative who reviewed and validated the forms puts their printed name and signature here.
• Noted By: The Schools Division Superintendent who verifies the forms puts their printed name and signature here.

School Head can download the Excel file from LIS website by using the link below.

SF6 Link: https://support.lis.deped.gov.ph/support/downloads/School%20Form%206%20Summarized%20Report%20on%20Promotion%20and%20Learning%20Progress%20Achievement.xlsx

Video: DEPED SCHOOL FORMS EVERY NEWLY HIRED DEPED TEACHERS SHOULD KNOW | by TEACHER JADE

To learn more about the DepEd school forms, watch the video below from YouTuber Teacher Jade O.

Contact Information

Email: support.ebeis-lis@deped.gov.ph
Contact Number/s: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/

The DepEd School Form 1 is a type of school form that contains the basic information about a student, such as name, date of birth, address, and ethnic group. It also includes important details about the student’s educational background, including their previous schools attended and academic performance. It is a comprehensive data gathering tool, is integral to the Department of Education‘s commitment to maintaining accurate and up-to-date student records.

Intended for use by educators across the Philippines, this form ensures that every student’s academic journey is meticulously documented. With specified fields for personal, educational and demographic information, it encapsulates a holistic snapshot of the learner’s profile. From basic identifiers like name and age to more detailed entries such as mother tongue and ethic group, this form is detailed and inclusive, designed to cater to the diverse student population and their various needs.

Class advisers and school administrators are the primary users of this form, requiring them to fill out each section with precision and care. The School Form 1 includes sensitive student information that plays a key role in personalizing and enhancing the educational experience. It not only serves as a critical point of reference for current academic needs but also aids in future planning and development within the educational system. Stakeholders can anticipate a structured, systematic approach to capturing student data that is essential for educational progress tracking, administrative requirements, and policy-making.

What is DepEd School Form 1?

It is sometimes called the School Register Form, or School Form 1 (SF1). It includes a list of every student who is formally enrolled.

The class adviser is responsible for creating this master list of students enrolled through LIS at the beginning of the school year (BoSY) and as needed thereafter.

DepEd requires all schools to update their DepEd school forms 1 (SF1) at the beginning of the school year (BoSY). This is done to cut down on resources used for records administration and provide an effective verification method for the student’s enrollment information.

What is the Purpose of DepEd School Form 1?

The class adviser prepares the DepEd SF1 at the Beginning of the School Year (BoSY) to have a general list of all the learners enrolled for the academic year. This serves as a summary of all enrolled students’ important information as well.

SF1 is significant because it helps make more efficient the management of student information. It serves as a primary document for tracking and monitoring student progress, ensuring accurate data is available for educational planning and decision-making processes.

Data Information

The class adviser needs to give all learners complete information about the reported summary data.

• School ID: The Enhanced Basic Education Information System (EBEIS) assigns a six-digit number to each school that is registered.
• School Name: This is the official name of the institution as listed in the EBEIS and DepED databases.
• Division: The office division that is included in the jurisdiction of a school board.
• School Year: This is the period allotted for institutions to provide daily teaching.
• District: This is the region that the institution is located in within the country, city, or town.
• Grade Level: A learner’s degree or level that is categorized based on their progress and age.
• Section: It is a group of students that has been organized to receive teaching in a particular class or subject.
• Learner Reference Number (LRN): It is the twelve-digit number that the learner will retain throughout the basic education program, regardless of promotion or advancement to the secondary level, transfer to another public or private school, or learning center.
• Name: This refers to the name of the learner as it shows on their birth certificate or other comparable document. It must be written in Last Name, First Name, and Middle Name accordingly.
• Sex: It is the learner’s biological and physiological sex as shown on their birth certificate or other comparable documents. It must be written in F-for female and M-for male.
• Birth Date: This is the learner’s actual birthdate as shown on their birth certificate or other comparable documents. It must be written in Month-Date-Year format.
• Age as of 1st Friday, June: This is the learner’s actual age in years as of their most recent birthday by June 1st Friday of the academic year.
• Mother Tongue: It is the learner’s first language. At the moment, DepEd instructs in 19 mother tongues: Sambal, Akeanon, Kinaray-a, Yakan, Hiligaynon, Waray, Bahasa Sug, Maguindanaoan, Maranao, Chavacano, Ivatan, Iloko, Sinurigaonon, Bikol, Ibanag, Tagalog,  Sinugbuanong Binisaya, Pangasinan, and Kapampangan.
• IP (Ethnic Group): It is the learner’s ethnic group – a collection of individuals or homogeneous societies that are recognized by their self-ascription as well as by the ascription of others, and who have consistently resided as an organized community on territory that has been designated and bounded by the community.
• Religion: This refers to the learner’s personal religious beliefs. Under this column, “Islam” will be written rather than “Muslim” for those who are inclined that way.

Address

• House #/Street/Sitio/Purok: This designates the address where the learner is currently residing.
• Barangay: It is the learner’s residence, which is a small territorial and administrative district that makes up the lowest tier of government.
• Municipality/City: It is the learner’s home city or town of local government and corporate status.
• Province: It is the learner’s region or administrative district in the country.

Parents

• Father’s Name: This is the learner’s father’s name as it appears on their birth certificate or other comparable documents. It must be written in Last Name, First Name, and Middle Name accordingly.
• Mother’s Maiden Name: This is the learner’s mother’s maiden name as it appears on their birth certificate or other comparable documents. It must be written in Last Name, First Name, and Middle Name accordingly.

Guardian (if not parent)

• Name: It refers to the full name of the individual in charge of the learner’s welfare on the parents’ behalf. It must be written in Last Name, First Name, and Middle Name accordingly.
• Relationship: It refers to the relationship that connects the guardian and the learner.
• Contact Number of Parent or Guardian: This is the learner’s parent’s or guardian’s contact information.

Remark(s): These are the extra details regarding the learner’s status or specific condition.

SF1 Template Download File Template

The DepEd School Form 1 EXCEL/PDF file is available for download on the DepEd website page in your region. If you need the PDF version, please send a request to your respective division offices. For reference, here’s a link to a sample of the SF1 template in PDF format: https://pcnhsmdelacruz.depedpasay.ph/wp-content/uploads/2019/06/School-Forms-1.xls

The Excel file can be downloaded by class advisers at institutions. The SF1 must be kept updated throughout the academic year. Any changes or modifications in learners’ information should be reflected immediately to ensure accurate and up-to-date data.

Video: SF1 Instructions on How to Format

Watch Gavino Tan’s instructional video to learn how to correctly format the DepEd School Form 1.

Contact Information

Email: support.ebeis-lis@deped.gov.ph
Contact Number: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/