SF9 | DepEd PH

The Department of Education (DepEd) maintains various forms to manage student records and facilitate administrative processes. Among these, Form 138, now officially known as School Form 9 (SF9), is a crucial document for students. It encapsulates academic performance and progress throughout the year and is frequently required for applications including enrollment, employment, and scholarship opportunities.

With the restructuring and modernization of the educational system, particularly with the K-12 curriculum, DepEd has updated Form 138 to SF9. This change aligns with the department’s goal to streamline services and enhance the manageability of students’ academic records. Hence, throughout this document, when referring to Form 138, it is synonymous with the current School Form 9 (SF9).

What is the DepEd Form 138?

The school produces Form 138 to let parents know more about their child’s academic development. Only the learner’s current school and/or the school to which they plan to transfer have physical copies of Form 138. A learner enrolling in the next grade level must also submit Form 138, which is necessary since it shows the learner’s promotional status.

Form 138, currently called SF9, is a report card that provides an overview of the learner’s performance in a variety of subjects and character traits throughout all four grading periods. It indicates their attendance, grades, and eligibility for grading up. Along with the student’s name, age, grade, section, and attendance history, it also has an area for signatures and remarks from parents and the principal.

The class adviser will prepare Form 138/SF9 every quarter.

Form 138/SF9 is an important record because it is typically needed for employment, education, and scholarship applications.

How to Request for Form 138 from DepEd

Here’s the step-by-step guide to request Form 138/SF9 from DepEd.

Step 1: Compose a request form to get your Form 138/Sf9. Yet a request form can be obtained from your new employment or school.

Step 2: Request Form 138/SF9 from the registrar or records office of the school you attend.

Step 3: Fill out the form with the details that are needed.

Step 4: Submit the completed form back to the records office or registrar.

Step 5: Wait patiently for the forms processed and mailed to you.

Sample Request Letter for Form 138

This is a sample letter that can be used to request Form 138:

Your Name
Address

Date
Name of your School
Address

To Whom It May Concern, Good Day! I am _________, asking for my Form 138 that will be used on my employment. I am asking for your active response.

Thank you.

Sincerely Yours,

Over printed name with signature

Form 138 Authorization Letter Sample

If you are unable to get Form 138 in person, here is a sample authorization letter:

Your Name
Address

Date
Name of your School
Address

Greetings! I am writing this letter to (your name) to inform you that, despite a personal situation preventing me from getting my Form 138 directly, I have granted (authorized person’s name) a permission to get it from your remarkable school. I will use the Form 138 for my employment. I am asking for your active response. Thank you!

Sincerely yours,

Over printed name with signature

Form 138 Authorization Letter Sample in Tagalog

If you are unable to get Form 138 in person, here is a Tagalog sample of authorization letter:

Pangalan mo
Lokasyon

Petsa
Pangalan ng iyong Paaralan
Lokasyon

Pagbati! Ako si (pangalan mo), sinusulat ko ang liham na ito upang ipaalam sa iyo na, sa kabila ng isang personal na sitwasyon na pumipigil sa akin sa direktang pagkuha ng aking Form 138, binigyan ko si (pangalan ng awtorisadong tao) ng pahintulot na makuha ito mula sa iyong kahanga-hangang paaralan. Gagamitin ko ang Form 138 para sa aking trabaho. Salamat!

Taos-puso sa iyo,

Pangalan at pirma sa itaas

Form 138 Samples

Form 138 is available in two forms; old and new. Before the K–12 Basic Education Program was put into place, the old Form 138 was used, and students who are currently enrolled in senior high school (SHS) use the new Form 138.

Using the link below, you may view and download the Automated School Form 9 (SF9)/Form 138.

Form 138 Template Link – https://docs.google.com/spreadsheets/d/18Z3BBnL32T9RzzxIDjKueWhcljBxkcus/edit#gid=1319766847

Here’s a sample Form 138 from School Division of Negros Occidental.

Front Page

Back Page

Frequently Asked Questions

Below is a list of frequently asked questions regarding “DepEd Form 138”.

1. What’s the difference between Forms 137 and 138?

Form 137 is usually used for school-to-school transactions and employment. Your initial school will send or mail your records to the new institution you’re applying to or transferring to, upon request. Form 138 is a reference to the student’s record for that specific year.

2. What is the purpose of Form 138/SF9?

The Report Card, also known as Form 138/SF9, is an essential record as it serves as a means for the school to monitor the academic advancement of its students. The majority of Form 138 is composed of the student’s grades. The academic performance is shown to your school by your grades. Good marks indicate that you are performing well academically. Your school can become concerned about your academic advancement if your grades are not so great.

3. Is Form 138 required for enrollment?

As it also shows the learner’s promotional status, Form 138 is a necessary document at the end of the school year for a student enrolling in the next grade level.

4. Is it possible for me to get an additional copy of my Form 138?

The Report Card or Form 138 that is lost or damaged may be replaced with a certification. It is necessary to submit a written request and an Affidavit of Loss or Damage. The form will be available in three (3) to four (4) business days.

5. Do I need Form 138 for transferring to another school?

Yes. As per DepEd order No. 03, s. 2018, learners from primary public and private schools who require a transfer must hand in their Form 138/SF9 (popularly known as Report Card) or a letter from the school registrar attesting to the student’s completion of the last grade level, signed by the school, to the receiving school.

For more information, you can reach DepEd below:

Email: depedactioncenter@deped.gov.ph
Facebook: https://www.facebook.com/DepartmentOfEducation.PH/
Website: https://www.deped.gov.ph/

Whether at the elementary or high school level, students should keep some school documents that they can use in the future, such as the Dep`Ed Learner’s Progress Report Card or SF9. It contains the student’s progress, from academic and behavior to attendance. Formerly Form 138, the SF9 features the learner’s grade in all learning areas every quarter. But how important is this document, and why should students keep it? To find out, read on as we share everything you need to know about the Learner’s Progress Report Card or SF9 .

The School Form 9 (SF9) is the new version of the Form 138 or the traditional Report Card. But despite the changes, the Department of Education (DepEd) released a new template to ensure uniformity in school documents. The SF9 template also serves as a guide for class advisers who make the student’s Report Card. It contains the learner’s information, attendance record, certificate of transfer, and grading system. Moreover, the document has reports about students learning progress, achievement, and observed values.

What is SF9 (Formerly Form 138)

The School Form 9 (SF9) or the Learner’s Progress Report Card is formerly known as Form 138. It is a school document with the learner’s academic, behavioral, and attendance record, which the class adviser prepares quarterly. The SF9 is issued at the end of each term or semester, containing the grades received by the student. Furthermore, those applying for scholarship programs, colleges, universities, and jobs will need this for their requirements.

Since it contains the learner’s academic performance, the SF9 is useful when tracking the student’s progress in the long run. It helps determine whether the student is doing well in their classes. The Learner’s Progress Report Card in the Philippines is also issued by the school registrar duly signed by the principal, bearing the official seal of the educational institution.

Importance of SF9

As per DepEd Order No. 03 series 2018, transferees from public and private schools who failed to submit their SF9 will only be regarded by the receiving school as “temporarily enrolled learners” until they have submitted the required documents for enrollment. Also, temporarily enrolled learners won’t be able to advance to a higher grade level and not be recognized for academic honors. Although the receiving school can issue a Temporary Progress Report Card, this form is only for progress monitoring.

It’s not valid for transfer and enrollment purposes. Additionally, the receiving school cannot release official documents of temporarily enrolled learners, such as Certificate of Completion, Diploma, SF9 , and SF10 (Form 137). Therefore, the SF9 is an important school document for students, especially if enrolling in the next grade level.

Difference Between SF9 and SF10

The notable distinction between SF10 and SF9 lies in their function and scope. While SF9, or the Learner’s Progress Report Card, focuses specifically on providing detailed information about the student’s performance within a particular academic year or quarter in terms of grades and attendance, SF10 serves a broader purpose. Known as the Learner’s Permanent Record, SF10 is a comprehensive document that tracks a student’s academic journey throughout their elementary and secondary education. This document includes not only the grades and attendance but also records of achievements, awards, and even disciplinary actions, giving a holistic view of the student’s educational background.

How to Request for SF9

Do note that the Department of Education-Central Office (DepEd-CO) does not keep school records of learners since their original documents are only issued once by the school they attended. Thus, we advise students, their parents, or guardians to get their records from the school they last attended. To do so, follow the steps below:

Contact or visit the school last attended by the student or where they graduated.
Proceed to the registrar’s office and get a request form for SF9 or a certification.
Accomplish the request form and return it to the registrar’s office.
Pay the applicable fees, if any.
Wait for the release of the learner’s school record.
Then, collect the SF9 certification.

Some schools may have an online process for the request of SF9. Other educational institutions may mail the documents to the requesting party instead of claiming the documents in person. Thus, we advise you to check with the concerned school regarding their process. Additionally, you may bring the school document to the DepEd Division Office to certify your copy.

But if using it for job application abroad, bring your school records or certificate to the DepEd Regional Office for authentication. You may also contact the Schools Division Office (SDO), which has authority over the school you last attended, to ask for assistance. Nonetheless, private schools can withhold students’ credentials if the learner fails to fulfill their financial obligations.

SF9 Sample

If you’re wondering what the Learner’s Progress Report Card looks like, check the samples below for Elementary School (SF9-ES), Junior High School (SF9-JHS), and Senior High School (SF9- SHS):

For Elementary School (SF9-ES)

For Junior High School (SF9-JHS)

For Senior High School (SF9-SHS)

Sample Request Letter for SF9

If you need to request for your SF9, you may use the sample request letter template below:

Authorization Letter Sample for SF9

An authorization letter is needed in case the student cannot personally request their SF9. The sample template below can be used for this purpose:

How to Get SF9 from DepEd Online

For school class advisers, you can download a copy of the SF9 online for your own reference through the following links. You can use these templates as your reference when you come up with your own report card for your students in your class:

But before you use the SF9 templates provided in the links above, check the latest format applied by the school where you’re teaching since public and private educational institutions may have a slight difference in their format.

Video: School Form 9 SF9 SY 2022-2023

Watch the video below to learn more about the SF9:

As discussed in the video, the School Form 9 (SF9) or the Learner’s Progress Report Card is a template included in the DepEd Order No. 8 series 2015. The said order also contains the latest grading system used by class advisers. During the pandemic, educational institutions shifted to a new grading system, wherein changes in the learner’s Progress Report Card. Previously, the SF9 had a designated character, which DepEd removed during the pandemic since teachers could not directly observe and assess the core values of learners.

However, as learners return to face-to-face classes, educational institutions will again use the previous format designated for assessing core values. The template shown in the video will serve as a guide for teachers in making an SF9 for the school year 2022-2023. Thus, teachers should use the latest template and grading system DepEd requires for the school year.

Summary

The Learner’s Progress Report Card or the SF9 is an essential school document containing the student’s academic and behavioral performance, including attendance. It helps class advisers, parents, and guardians assess the student’s progress, allowing them to determine which area the student needs assistance or further improvement. The SF9 is also required when applying for scholarships, colleges, and jobs.

Additionally, the Learner’s Progress Report Card is required when transferring schools. Thus, we encouraged students, their parents, or guardians to keep their SF9 in a secure and dry storage place, preventing it from getting destroyed or misplaced. If you lost this document, contact the school where the learner attended or graduated to get another copy or a certificate.

DepEd Form 138 Explained: How to Get a Copy