SF10 | DepEd PH

In recent updates to academic record-keeping, the Department of Education has redesignated Form 137. It is now known as the “School Form 10” or “SF10” form. This change is to standardize the records across different levels and to simplify the identification process of student records. As with its predecessor, the SF10 form continues to detail the student’s academic achievements and extracurricular involvements throughout their educational career.

Form 137 is a permanent school record that contains the student’s past academic and extracurricular activity information. It serves as a reflection of the student’s performance for the specified grading period and grade level and is sent to the parents and learners.

What is the Form 137?

Form 137 has a new version known as SF10. SF10 will only show the official DepEd seal and logo to maintain simplicity. When a student transfers to a different school, this will provide consistency and uniformity and reduce the number of stapled forms or even the need to rewrite the same information on school-customized Form 137. Form 137 or SF10, must be used by students in all other grades until they have completed grades K–12.

The overall average and the final grade for every subject are given as whole numbers. Comments in the final grade for each subject area will state a pass or fail. The failing grade, together with the failed action, will be written in black ballpoint pen. Black ballpoint pens are used for Retained and Promoted in the General Average. Class Advisor’s initial will be placed next to the General Average.

How to Request for Form 137 from DepEd

Step 1: Create a request form for requesting your Form 137.

On the other hand, you can get a request form from your new school or employer.

Step 2: Go to the clerk or registrar of the learner’s new school or employer where you plan to use the document and ask for the Form 137/SF10 request Request Form (Re-issuance for Form 137).

Step 3: The clerk/registrar will prepare the request form and get the director/head registrar to sign it.

Step 4: They will dry seal it after signing and put it in an envelope with the school’s address on it.

Step 5: The registrar/clerk will ask you to hand-carry the document and submit it to the appropriate school so that Form 137 can be released right away.

Step 6: The clerk/registrar will get the release logbook and request your signature.

Step 7: Visit the DepEd office during business hours and three hours before closing time, as they sometimes set aside time for documents processing.

Step 8: Submit the request form to the record’s clerk or registrar.

Step 9: Sit down and wait for the record’s clerk or registrar to call your name.

Step 10: Receive your Form 137/SF10.

See sample Form 137/SF10 below:

Sample Request Letter for Form 137

Here’s a sample request letter to request Form 137:

Your Name
Address

Date
Name of your School
Address

Greetings! I am (your name), graduate of (your school) batch (year). I am requesting a certified true copy of my Form 137 for (reason).

Thank you, and I hope you respond positively.

Very truly yours,

Over printed name with signature

Form 137 Authorization Letter Sample

Here’s a sample authorization letter if you cannot request Form 137 in person:

Your Name
Address

Date
Name of your School
Address

To whom it may concern, I am (write your name here) writing this letter to let you know that, although I am unable to get my Form 137 directly due to a personal issue, I have given permission (name) to get it from your outstanding school. I hope for your kindness and consideration. Thank you!

Sincerely yours,

Over printed name with signature

Form 137 Authorization Letter Sample in Tagalog

Here’s the sample authorization letter in Tagalog for requesting Form 137:

Pangalan mo
Lokasyon

Petsa
Pangalan ng iyong Paaralan
Lokasyon

Kung kanino ito maaaring pag-aalala, ako (isulat mo ang iyong pangalan dito), ay sumusulat upang ipaalam sa iyo na nagbibigay ako ng awtorisasyon kay (pangalan) upang makuha ang aking Form137 sa iyong paaralan, hindi ko lang ito makuha ng personal dahil sa personal na dahilan. Inaasahan ko ang iyong pagintindi at pagsasaalang-alang. Maraming Salamat!

Taos-puso sa iyo,

Pangalan mo na may malalaking titik at pirma sa itaas

How to Get Form 137 from DepEd Online

You can download the SF10 MS excel worksheet format for free from LIS website.

Step 1: View and open the link for the DepEd forms here – https://support.lis.deped.gov.ph/support/#sec4.

Step 2: Scroll down until you reach the Downloads portion.

Step 3: Click the appropriate SF10 of the learner.

Step 4: Take the Learner Profile and LRN from the LIS-generated SF10 and paste them in. For the current school year, the grade/final rating, remarks, and general average can all be typed in (computer-encoded) along with the necessary school information. You can complete it by hand if there are extreme conditions (no electricity or computer); before anything else, seek technical support or assistance from SDO.

Step 5: Avoid printing SF10 on hard bond paper. Not only is hard bond paper pricey, but it is also difficult to mail via courier because it cannot be folded. If the bond paper can be printed on a standard printer, regular long or legal-size bond paper will work perfectly.

Note: The learner’s picture and the school logo should not be on the SF10.

Important!

The Learner Information System (LIS) offers FREE downloads of official school forms especially Form 137/SF10 that are ONLY available to schools.

Inform the Planning Service, the Undersecretary for Planning and Field Operations Office, and the LIS/EBEIS Helpdesk of any instances of the not authorized use and sale of School Forms.

A revision or adjustment to the Form 137/SF10 may be essential if the signatories have changed and the name or other information has changed, making it impossible to produce a new Form 137/SF10. Still, the current school head’s signature must be present.

Contact Information

DepEd LIS
Email: support.ebeis-lis@deped.gov.ph
Contact Number/s: +63 2 636 4878; +63 2 633 2658
Facebook Group: https://www.facebook.com/groups/lis.helpdesk/

The DepEd Learner’s Permanent Academic Record School Form 10 (SF10), previously Form 137, is a permanent record of learners’ academic progress. From this document, students can track their progress and determine which learning areas they are doing well or require improvement. This is also commonly known as the Report Card and contains your grades , conduct grades, attendance records, and class ranking. It is typically used as a requirement for enrollment in the next grade level or when transferring to another school.

Also Read: School Form 9 (SF9) Learner’s Progress Report Card (Formerly Form 138)

This report card allows students, parents, or guardians to reflect on their performance on all grade levels or grading periods. It contains the personal information of learners and eligibility for enrolment. The form is regularly updated by the school, and it should always contain accurate information about the student’s academic journey.

The SF10 also serves as a proof of schooling for learners. It is used for job applications, scholarship opportunities, or other educational purposes. If you need to request for a copy of your SF10, you may do so at the school where you last enrolled. The school is responsible for keeping these records for a certain number of years even after graduation.

What is SF10 (Formerly Form 137)

Formerly known as Form 137, the School Form 10 (SF10) or the Learner’s Permanent Academic Record is one of the most essential documents for students. DepEd revised the form to standardize students’ permanent records, classifying them into two categories: Learner’s Personal Information and Learner’s Academic Progress.

It also contains learners’ Achievement throughout the grade levels. The head or principal of the educational institution issues this document for students of Elementary School (SF10-ES), Junior High School (SF10-JHS), and Senior High School (SF10- SHS).

Furthermore, SF10 is a requirement for students transitioning from elementary to secondary level and enrolling in colleges or universities. It is also for students transferring to another school or applying for jobs that require high school graduates.

To ensure uniformity, SF10 will only bear the official seal and logo of DepEd. Meanwhile, the school dry seal shall be attached to the certification box for learners who completed Grade 6 and will move to Junior High School or transfer to another school.

SF10 Formats per Grade Level

The following are the different formats of SF10 per grade level released by DepEd:

SF10-ES – includes the learner’s Personal Information, Final Grades for every subject and Conduct grades from Grade 1 to Grade 6.
SF10-JHS – contains a detailed report of the learners’ Performance throughout Junior High School. It consists of the learner’s Personal Information, Final Grades for every subject and Conduct grades from Grade 7 to Grade 10.
SF10-SHS – shows a comprehensive report of the learners’ Academic Progress throughout Senior High School. It includes the student’s Personal Information, Final Grades for every subject, Conduct grades from Grade 11 to Grade 12, and Enderun College Readiness Test result.

How to Request for SF10 (Form 137) via DepEd

Based on the guidelines released by DepEd regarding the Request and Transfer of Learner’s School Records, school authorities can request the release of the SF10 for Grades 1 to 12 students, given they are transitioning from elementary to secondary level or transferring from another school. The school-to-school transferring of SF10 is often conducted during enrolment or after the class opening.

On the other hand, the SF10 may also be issued to the requesting party for other purposes, such as application for a scholarship or transferring to a school in another country. To request for SF10 from DepEd, follow the steps below:

1. The requesting party shall visit the nearest DepEd Schools Division Office (SDO) at their present address to submit a request for SF10.

2. Through the School Governance and Operations Division (SGOD), where the requesting party lodged their request, the SDO will enter into the Learner Information System (LIS) the student’s details whose permanent record is requested to be issued.

Note: The requesting party shall provide the last school they attended or their Learner Reference Number (LRN), often found on the report card. If not, the parent/guardian of the learner may ask the school registrar for the LRN.

3. The SDO of the last school attended by the requesting party will automatically be informed about the request.

4. They shall secure the SF10 from the last school attended or produce a Certificate of Completion or Non-completion based on the records of School Form 5 in the SDO.

5. The last school’s SDO shall send the requested document to the SDO where the requesting party lodged their request.

6. Then, the requesting party can claim the SF10from the SDO where they lodged their request.

Aside from that, students, their parents, or guardians may request the issuance of SF10 from the school registrar. Each school has varying options for those requesting this document, from on-site to online via email. Thus, check with the concerned school to learn more about their process.

Learner’s Permanent Academic Record (SF10) Sample

Below are samples of what the SF10 looks like for Elementary School (SF10-ES), Junior High School (SF10-JHS), and Senior High School (SF10- SHS) so you can have a better idea how they look like:

For Elementary School (SF10-ES)

Here is a sample of SF10-ES (Elementary School) as per DepEd guidelines:

For Junior High School (SF10-JHS)

Here is a sample of SF10-JHS (Junior High School) as per DepEd guidelines:

For Senior High School (SF10-SHS)

Here is a sample of SF10-SHS (Senior High School) as per DepEd guidelines:

Sample Request Letter for SF10

If you need to request for SF10, you can use the sample letter below as a guide:

Authorization Letter Sample for SF10

On the other hand, if you are unable to personally request for the release of SF10, you can use the sample authorization letter below for your representative:

How to Get SF10 from DepEd Online

Teachers who need an official copy of SF10 can now request for it online through the DepEd website. For those wondering how to get it online, download the copies thru the following links:

If you’re a school teacher, you can also download for free the SF10 from the official website of DepEd or via the Learner Information System (LIS).

Video: Form 137 o School Form 10

To learn more about SF10, please watch the video below:

As stated in the video, Form 137, now known as School Form 10 (SF10), is not an initial requirement when enrolling a student as a transferee or incoming Grade 7 and 11. Instead, submit the SF10 later once the student is temporarily enrolled or transitioned to the secondary level. It is the learner’s permanent record from Grades 1-6, Grades 7-10, and Grades 11-12, which means the school registrar will issue three (3) SF10 based on the grade level completed by the student. If transferred to another school, the current school will request it from the last school attended by the student.

Throughout the country, educational institutions perform the school-to-school transfer of SF10, wherein the concerned schools, whether public or private, communicate for ease of issuance of learners’ school documents. Additionally, students’ academic records can be seen online from Elementary to Senior High School via the DepEd Learners Information System (LIS) website. All students have a Learner Reference Number (LRN), which the school authorities utilize to check their permanent records. Therefore, enrollees and transferees only need their report cards since they can submit the SF10 later.

Summary

In summary, the Learner’s Permanent Academic Record or School Form 10 (SF10) is essential for students transferring to another school or the secondary level. The SF10 contains the student’s permanent record, including their grades from SF9 (formerly Form 138), final grade, and other academic information.

Students can use SF10 when applying for scholarships, enrolling in college or university, transferring to another school, and job applications for high school graduates. The school registrar or DepEd SDOs also issue this document. Thus, students and parents/guardians can refer to this guide when requesting SF10.

DepEd Form 137 Explained: How to Get a Copy